• Simplify STR

Top 4 Ways Hosts Can Automate Airbnb & VRBO Management

Managing your short term rental (STR) does not need to be a full time job. With the right setup you can automate most of the management pieces yourself. Taking all of the manual components out of the management process significantly minimizes your workload. Not only that, but it also helps with improving the guest experience, property reviews, and most importantly – it maximizes your profit margin.


Automate Airbnb & VRBO guest messaging


Automate Airbnb and VRBO Messaging

The most effective tool to automate Airbnb & VRBO listings is to set up multiple email templates for your guests. By setting up automated emails, you not only save yourself a significant amount of time but it also improves the guest experience. The emails can be customized to apply to all guests while providing various customizations that will automatically insert guest specific details. Our general recommendations for automated emails to set up include:

  • A “thank you” message delivered to a guest shortly after booking

  • A reminder email 4-5 days before the guest arrival with general booking details

  • Check in instructions sent to the guest the morning of their arrival

  • House rules / house manual sent to the guest the morning of their arrival.

  • A message the day after they arrive, checking to ensure they are satisfied with everything.

  • Check out instructions sent to the guest the evening before check out

  • Request for a review the night following their check out.

Automate Airbnb & VRBO pricing


Managing your nightly rates can be a time consuming process. Not only that, but if you poorly manage your pricing it will lead to a lower occupancy rate or potentially a lower profit margin. By automating Airbnb and VRBO pricing you not only save yourself countless hours every week, but you can take a more data-driven approach to ensuring you are maximizing your booking opportunities and profit. While there is a small cost to use most pricing software, it’s well worth the investment and quickly pays for itself.


Set up an inbox and calendar sync

Automate Airbnb Calendar

Consolidating all of your operations and messaging into one platform can save you a ton of time. This is especially important if you have multiple properties or if you list on both VRBO and Airbnb. Utilizing a consolidated rental software can give you the flexibility to manage all of your listings from one location, regardless if they are on Airbnb and/or VRBO. Depending on the rental software you select, they can also provide a slew of other time-saving benefits:

  • Automatically book your cleaning / turnover crew

  • Manage email templates for both Airbnb & VRBO

  • Assign maintenance personnel to address specific issues

  • Consolidate all revenue numbers into one platform for reporting and tax purposes

  • Provide a birds eye view on all properties availability and upcoming bookings

Our team at Simplify STR can help with all of your automation and optimization needs – more about that service here. Reach out to us to see how we can help get your short term rental on auto pilot and making more money than ever.


Hire a professional cleaning & turnaround crew

Automate Airbnb & VRBO Cleaning

To really put your listings on auto pilot, you need to have a trustworthy cleaning crew. You can often get a crew for a very affordable rate while also providing them with visibility to your bookings so you never even need to reach out to schedule them. This provides you with the peace of mind knowing your home is taken care of in-between guests without having to be there yourself. However, you need to make sure they handle absolutely everything. This means not only cleaning, but doing laundry, ensuring all the dishes are clean, taking out trash, replacing coffee, and anything else that might be needed before the next guest arrives. And if you need help locating a turnaround crew, reach out to us and we can help.

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